Date of Request
14/09/24
Request
Dear FOI team,
I would like to make a request under the Freedom of Information Act 2000 for information regarding the Mobile Data Terminal (MDT) systems used by your service, as well as related technologies. To ensure I receive as comprehensive a response as possible, I kindly request the following details:
- Supplier and Contract Information:
- The name of the current supplier for your MDT software (e.g., Airbus, 3tc, or others).
- The start and end dates of the contract.
- The total value of the contract, as well as the number of licenses currently in use.
- The annual contract value, if available.
- If the solution was sourced through another organization (e.g., the council or a consortium), please provide details of that organization.
- Contractual and Procurement Details:
- A copy of the original technical specification and tender documents used in the procurement of the MDT solution.
- The names of any suppliers who bid for the contract, along with how they scored across each evaluation domain (e.g., quality, cost, and overall score).
- A summary of the procurement process used, including the weighting of different evaluation criteria.
- Contact Information:
- The name, email address, and phone number of the system owner or key contact responsible for the MDT software within your service.
- The department in which the system owner is based.
- Fleet and Deployment Information:
- The total number of operational vehicles equipped with MDTs, and the types of vehicles (e.g., fire appliances, command vehicles, etc.).
- Related Technology Systems:
- Please provide details of any additional technology systems integrated with or complementing your MDTs, such as:
- Incident management systems
- Mobile communications platforms
- Vehicle tracking or telematics systems
- Command and control systems
- Mapping and Geographic Information Systems (GIS)
- For each system, please provide the supplier name, contract start and end dates, contract value, and renewal date.
- Please provide details of any additional technology systems integrated with or complementing your MDTs, such as:
- Collaborative or Shared Procurement:
- If your service participates in any shared or collaborative purchasing frameworks for technology (e.g., with other authorities or consortia), please provide details of these frameworks or partnerships, and the contracts awarded through them.
Given the scope of this request, if processing time becomes an issue, I have listed my request in priority order and would appreciate it if the contractual information related to Mobile Data Terminals (Section 1) could be prioritized please.
I understand this may involve several departments, and I appreciate your time in gathering this information. If any part of the request exceeds the cost limits set under FOI guidelines, please let me know so I can refine or adjust the scope.
Thank you for your assistance, and I look forward to your response.
Best wishes,
Response
Hi
We thank you for your request for information, which has been received by Hereford and Worcester Fire and Rescue Service (the Service) and considered under the Freedom of Information Act (FOIA) 2000
The Service can confirm that the information that you have requested is held. The information not at this link is detailed below.
- The annual Software Licensing cost for x 76 MDTs is £ 126,000.00
- The annual cost for Airwave connectivity for the MDTs is £27,000.00
- It is a rolling Contract so there is no particular end date.
- MDT Devices are located on all Fire Appliances.
- The MDT devices are not due to be replaced until January 2029.
Details of the contract can be found on Contract Register at https://www.hwfire.org.uk/wp-content/uploads/2024/05/Contract-Register-2024-v1.xlsx at line 89.
The record of the decision to award this contract can be found at this link.
The Service does not currently participate in any shared or collaborative purchasing frameworks for technology but this can be established from the Contract Register by filtering it by ‘Procurement Type’ and ‘Contract Type’.
If you have any questions regarding your request, please contact Information Governance and Committee Services on tel: 0345 122 4454 or by e-mail informationrequests@hwfire.org.uk. In any such communication please include the reference number assigned (see Subject).
Should you have any queries regarding the management of your request and wish to make either a complaint or request a review of the information disclosed to you, please do so by using Hereford & Worcester Fire and Rescue Service’s complaints system: Comments and Complaints. This must be done within 40 working days of our response to your request. After this date and in line with ICO guidance the Service is not obliged to provide an internal review of your request.
If you are not satisfied with the outcome of the internal review, you may appeal the decision by contacting the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, SK9 5AF, Tel: 0303 123 1113 (alternatively 01625 545745) or E-mail: casework@ico.org.uk.
Further information on Hereford & Worcester Fire and Rescue Service may be viewed at the Service’s website: www.hwfire.org.uk
Thank you for your request for information.
Kind regards
Information Governance Team